Applied

Examinations

In order to conduct your studies successfully, it is important to be aware of the university's general study regulations for the bachelor and master levels, and the university's examination regulations for your specific study programme. It is expected that you have read and understand the study regulations applicable to your degree level (bachelor or master) and the examination regulations for your study programme.

Registering for Examinations

When do I have to register?

Bis wann die Prüfungsanmeldung erfolgen muss ist abhängig von den Regelungen der Prüfungs- und Studienordnung Ihres Studiengangs. Eine Gesamtübersicht der Regelungen finden Sie Portables Dokumentenformat hier. Die genauen Termine des aktuellen Semesters können Sie dem Semesterablaufplan unter Termine und Fristen entnehmen.

[Translate to Englisch:] Wie erfolgt die Prüfungsanmeldung?

In Studiengängen, in denen keine Pflichtanmeldung durch den Studierendenservice vorgesehen ist, müssen Sie sich eigenständig für die Prüfungen über das Link zu einer externen Seite ONLINE-Prüfungsamt (https://qis.hs-lausitz.de) anmelden. Bitte drucken Sie sich die Anmeldebestätigung aus und nehmen diese zur Prüfung mit. Bei Problemen mit der Online-Prüfungsanmeldung wenden Sie sich bitte an Ihre Studiengangsbearbeiterin.

Bei Pflichtanmeldungen durch den Studierendenservice erhalten Sie über Ihren Hochschul-Account ebenfalls eine Übersicht der angemeldeten Prüfungen.

Academic Work

How is my final grade for modules calculated?
The academic expectations of students are outlined in each module description.

The person responsible for the module is responsible for the contents in the module description and for calculating the final grades for the module. The module descriptions for all modules can be found at the Website of your study programme.

When and how do I find out what grade I received?
According to the General Examination and Study Regulations for bachelors and master’s programmes written examinations should be graded within four weeks after the examination took place. The results of oral examinations should be announced immediately after the examination is completed.

The Link zu einer externen Seite Online-Portal provides every student with access to his/her transcript of records, which includes all recorded grades for completed modules. 

According to the General Examination and Study Regulations, results of a partial performance in Continuous Assessment should be released before the next partial performance is due.

 

 

 

I would like to see my graded work. What do I need to do?
According to the General Examination and Study Regulations for bachelors and master’s programmes you may file a request with your examiner to see your graded work within four weeks after the grades have been made known. Some study areas/chairs offer opportunities to view graded work without the need to file an application for an appointment.

Repeat Examinations

How many times may I repeat an examination?
According to the General Examination and Study Regulations for bachelors and master’s programmes, academic work which does not receive a passing grade may be repeated two times. Final assignments (bachelor, master, and diplom theses) may only be repeated once.

When do the repeat examinations need to take place?
You are required to take the first repeat examination within one year of the first examination. This means, you have two semesters in which you can take the examination. The second repeat examination needs to take place in the next two semesters following the first repeat examination.

Examples:

  • First examination (1st attempt) not passed in the summer semester of 2016 = first repeat examination (2nd attempt) needs to take place in the summer semester of 2017
  • First repeat examination (2nd attempt) not passed in the winter semester of 2017 = second repeat examination (3rd attempt) needs to take place in the winter semester of 2018

Module Examinations - Irrevocable Failing Grade

I have received an irrevocable failing grade on module examination. May I continue to study at BTU?
If you have irrevocably failed an examination, then you have the choice to change degree programmes. The failed module may not be a mandatory module in the new degree programme.

I have received an irrevocable failing grade on an elective module examination. May I continue to study at BTU?
If you have irrevocably failed an elective module examination, it is possible to choose another elective module of the module area. You can take a new elective module twice, provided your chosen module area offers enough modules.  The failure of a module is permanent and recognized across all German universities. The failed module may never be an elective or compulsory elective module in another degree programme.

How long do I maintain my status as a student after irrevocably failing an examination?
The registrar's office will inform you in writing of your irrevocably failed module and at the same time provide you with information about your legal rights. You will also be informed of the opportunity to change your degree programme by a certain deadline. If you do not choose to change your degree programme, then university administration will automatically remove you from the register of students.

Final Assignments

How do I register for my thesis?

Hand in the request form Portables Dokumentenformat Thesis Registration and Submission to the Admissions & Registrar's Office, to check, if you fulfil the admission requirements. The admission requirements are listed in the General Examination and Study Regulations (RahmenO Bachelor/Master) § 24 as well as in your Examination and Study Regulation. After the verification of the admission requirements through the Admissions & Registrar's Office you can request the assignment of the thesis topic by your supervisor. Please note that in your study programme might exist additional regulations for set deadlines and dates according to the assignment of topics as well as for the involvement of the examination board. The date of the assignment of the topic is the beginning of your working time for the thesis. After the assignment of the topic through your supervisor you need to hand in the form Portables Dokumentenformat Thesis Registration and Submission to the Admissions & Registrar's Office within 5 work days. Is the registration to the module successful, you will be able to see the registration as well as the date of submission (examination date) in your BTU/university-account. Your supervisor will also be informed about the punctual registration by the Admissions & Registrar's Office.

Can I return the topic of my thesis?

The topic of the Bachelor Thesis can only be returned once and within the first four weeks of working time. A return of the topic of a repeat Bachelor Thesis is only permissible, if you have made no use of this possibility during your first Bachelor Thesis. The return is to be declared in written form by your supervisor at the Admissions & Registrar's Office and go on record there.

How can I request an extension of my working time?

An Portables Dokumentenformat application for the extension of the working time of the written thesis in to be submitted in written form to the Admissions & Registrar's Office. In case of sickness the application is to be submitted immediately with a medical certificate. The working time is to be extended by the Admissions & Registrar's Office according to the Portables Dokumentenformat medical certificate. If the total time of extension exceeds six weeks, the Examination Board decides on an extension of the working time or a reallocation of the topic. In the latter case the working attempt counts as not taken and the student can reapply for admission to the Bachelor Thesis.

In other cases, the justified application for extension of the working time with the statement of the supervising examiner is submitted to the Admissions & Registrar's Office two weeks before the submission date at the latest. The request will then be given to the Examination Board for evaluation. If the reason is accepted, the Examination Board can extent the working time by a third.

How and where do I submit my thesis?
The thesis is to either be submitted to the office of the person in charge of your program within the opening hours or the Information Centre and in electronic form to the respective Admissions & Registrar's Office. The hard copy is to be printed and bound threefold. For creative work (for example, architecture) special arrangements in the specialized examination and study regulations can be met.

When do I need to turn in my final assignment if the deadline to turn it in falls on a weekend or a holiday?
If the deadline to turn in your final assignment falls on a Saturday, Sunday, or holiday, then the rules in the Link zu einer externen Seite Administration Process Law § 31, Para. 3 apply: "If the deadline falls on a Sunday, legal holiday, or Saturday, then the deadline is pushed to the end of the next business day. This rule does not apply if the deadline was purposely set on such a date while aware of this rule."

What do I need to state in the "Declaration" of my final assignment?
According to the General Examination and Study Regulations for Bachelor's §12 (9) and the General Examination and Study Regulations for Master's §24 (4), a declaration of independent work needs to be included in a final assignment and should be written as follows:

Declaration

The author declares that he/she has written the thesis at hand independently, without outside help and without the use of any other bot the listed sources. Thoughts taken directly or indirectly form external sources (including electronic sources) are marked accordingly without exception. Sources used verbatim and contentual were quoted according to the recognised rules for scientific working. This thesis has not been submitted in the same or similar form, not even partially, within the scope of a different examination. Thus far it also has not been publicised yet.

I herewith agree that the thesis will be examined for plagiarism with the help of a plagiarism detection service.

Location, Date             Author's signature

This declaration applies to homework, essays/reports, and final assignments (bachelor, master, and diplom theses).

My final assignment was assigned a grade of "fail (5.0)". What can I do?
According to the General Examination and Study Regulations for bachelors and master’s programmes, a final assignment may be repeated once. A second repetition is not permitted.

Free Attempt - Improvement Attempt

I failed an exam and would like to make use of a free attempt, how do I go about it?
You can apply for a free attempt

  • After your first attempt at the exam if you sat it within the regular duration of the programme
  • After your second attempt if you sat for your first attempt during the regular duration of the programme and repeated the exam after two semesters

at the office of the person in charge of your study programme during the opening hours and before registering for the repeat examination.

I passed my exam but would like to improve my grade. How can I use an improvement attempt?
Passed exams may be repeated to improve the grade if you sat the exam within the regular period of study. The application procedure is identical to that of a free attempt i.e. at the office of the person in charge of your study programme during the opening hours and before the respective deadline.

What happens if I fail my improvement attempt or get a worse grade?
The better grade will always be credited.

How often can I make use of a free attempt and/or an improvement attempt?
You can make use of this rule a total of two times. This means you can either use

  • Two free attempts, or
  • Two improvement attempts, or
  • A free attempt and an improvement attempt

during your entire course of studies.





This does not apply to practical study sections and the Bachelor Thesis. Your Examinations and Study regulations may exclude this rule.

Academic Recognition of Academic Work

I have transferred to BTU from another university. Who is responsible for providing recognition of my previously completed academic work?
In order to get your academic work completed at another university recognized towards certain modules at BTU, you need to file an application with the person in charge of the module and with your degree programme's examination board. You need to acquire recognition within two semesters after enrolling at BTU. The person in charge of the module will verify the content of the module after which the examination board will approve. An application for recognition of a module, where you have already completed at least one attempt, is excluded.

I would like to do a semester abroad. What do I need to do in order to get credit for the course work and exam?
You should always secure a Learning Agreement before studying abroad. A Learning Agreement is mandatory for students studying abroad through ERASMUS. More information is provided by the International Relation Office on the Portables Dokumentenformat Information Sheet on Academic Recognition ERASMUS.

When you return from your semester abroad, you have two semesters to apply to the head of your degree programme's examination board for recognition of your academic work completed abroad.

Compensation for Disadvantages

What happens if I cannot complete a module examination as it is due to personal reasons?
If you are unable to do so due to

  • A longer illness or
  • Disability or
  • Pregnancy or
  • Maternity or
  • Taking care of someone with a child in their household or
  • Taking care of a close relative (close relatives are children, parents, grandparents, spouses and cohabitation partners)

you can file an application for compensation for disadvantages. This has to be submitted to the examination board with the supporting evidence before registration of the module. They will then decide, together the examiner and you to what extent you are able to be examined. If the reason arises after registration of the module, you need to file the application promptly, however, this must happen before doing the module examination.

Completion of a Degree / Completion of Studies

How is the final grade for the final certificate determined?
According to the General Study Regulations for Bachelor and Master Study Programmes, when forming the final grade for the final certificate, the mean of all grades achieved in modules completed with an examination is weighted with the amount of credits achieved. Only the first decimal place will be considered in the final grade; remaining decimal places will be deleted without any rounding.

Examination Deadlines and Study Time Limits

Examination Deadlines

What is to be understood by „examination deadlines“?
The topic of examination deadlines covers both the registration and deregistration for module examinations as well as the scheduling of repeat examinations according to the study regulations for bachelor and master study levels. Please take note of the information provided on this website under Examinations > Registering for Examinations.

Study Time Limits

What are study time limits?
The General Study Regulations define overall time limits for completing study programmes and lay out schedules defining how many credits need to be earned within certain stages of studying.

Obligatory consultation
The study time limits for bachelor programmes are defined in §10 of the General Study Regulations for the bachelor level. According to § 10 (5), the following number of credits need to be obtained by the start of the respective semester: 

  • at the start of the 3rd semester: 40 credits
  • at the start of the 5th semester: 80 credits
  • at the start of the 7th semester: 120 credits
  • at the start of the 9th semester: 160 credits. 

For study programmes with a regular duration of study of 7 semesters, students need to obtain 190 credits by the start of the 10th semester.

If you do not earn the required number of credits in time, then the registrar's office will send you a written letter inviting you to an obligatory consultation with the head of your study programme. It is important to attend the consultation. At the consultation you have the opportunity to present your reasons as to why you have not earned the required number of credits in time. Please bring a current transcript of records and your current timetable for the semester.

According to § 10 (5) of the General Study Regulations for master's degree programmes, you shall be invited for an obligatory consultation if you have not earned at least 40 credits by the beginning of the third semester.

Incapability to Take an Examination

What does it mean to be incapable to take an examination?
The most common cause of incapability is illness. Cases of “force majeure” can also be claimed. These are often the result of strikes (except for announced strikes), natural disasters, among others. The important point is that the cause of incapability is not one's own fault.

Which medical certificate provides proof of an incapability to take an examination?
This is set in the General
Study Regulations and additional ordinances. The "Portables Dokumentenformat Notification of absence / of withdrawal of examinations" and „Portables Dokumentenformat Medical certificate on the incapability to take an examination“ are to be used and needs to be promptly submitted in person or per mail in original (not scanned) to the registrar’s office within five work days after determining the incapability to take an examination. The medical certificate may not be issued any later than on the day of the examination.

A medical sick note (yellow paper from the doctor) is not a valid medical certificate to prove incapability to take an examination. If in doubt or in case of recurrence the examination board may require a medical certificate from a public health officer.

Certificates in foreign languages require an official translation.

All costs arising from any of the above are not billable to the university.

I had proof of being ill, but I still participated in an examination.
If you have a medical certificate from a doctor and nonetheless participate in and complete an examination, you, by doing so, declare yourself capable of taking the examination.

If you need to discontinue taking an examination due to abrupt occurrence of an illness, then you are required to notify the examiner and immediately visit a doctor who will issue you a medical certificate.

If the medical certificate covers a time period of more than one day and you participate in an examination during this time period you, by doing so, declare yourself capable of taking the examination. The results of the examination shall be counted, regardless of the outcome. This applies as well if you are registered for two examinations on one day and only participate in one of them. If the medical certificate covers a time period of more than one day and you participate in an examination during this time period, then the medical certificate is no longer valid for the rest of the time period.

What should I do if the examination takes place on a Saturday and I suddenly fall ill?
In this case you should visit an on-call doctor and submit your medical certificate on the incapability to take an examination to the registrar’s office within 5 work days after determining the incapability to take an examination.

Why should I notify the university about my illness? Why may I not just not participate in the examination and thereby withdraw from the examination?
A student who does not show up to an examination after registering for it and has not deregistered before the deadline or who leaves an examination before completing the examination will be awarded a failing grade of 5,0. This means that the examination will be recorded as not passed.

 

 

Academic counseling

The study time limits for bachelor programmes are defined in §10 of the General Study Regulations for the bachelor level. According to § 10 (5), the following number of credits needs to be obtained by the start of the respective semester:

  • at the start of the 3rd semester: 40 credits
  • at the start of the 5th semester: 80 credits
  • at the start of the 7th semester: 120 credits
  • at the start of the 9th semester: 160 credits.

For study programmes with a regular duration of study of 7 semesters, students need to obtain 190 credits by the start of the 10th semester.

If you do not earn the required number of credits in time, then the registrar's office will send you a written letter inviting you to an academic counseling with the academic advisor of your study programme. It is important to attend the counseling, because it gives you the opportunity to present your reasons as to why you have not earned the required number of credits in time. The academic advisor will offer support in organizing your individual curriculum. Please bring a current transcript of records and your current timetable for the semester.

According to § 10 (5) of the General Study Regulations for master's degree programmes, you shall be invited for the academic counseling if you have not earned at least 40 credits by the beginning of the third semester.

Irrespective of this academic counseling according to the General Study Regulations you always have the right to make an appointment with the academic advisor of your study programme.

Study Counseling

According to the General Examination and Study Regulations for Bachelor and Master, students are invited to the mandatory study counseling if they have not successfully completed a required module examination or the Bachelor Thesis within four semesters after their allocation in the Regular Study Plan.

If you fail to comply with the obligation to participate in the study counseling, reject the Agreement of Study Progress or do not reach the conditions specified in the Agreement of Study Progress until the deadline without claiming justified reasons in writing in due time you will lose your examination right and you will be removed from the student register.

What happens during study counseling?

During the study counseling your current study progress will be analysed in order to plan your future studies together.

<pre>The purpose of the study counseling is to conclude an individual mandatory Agreement of Study Progress where you commit yourself to certain measures for the achievement of your studies. Furthermore, a written agreement can be set on appropriate measures of the university to support your study progress. Your individual situation will be adequately taken into account when setting commitments.</pre>