Current information on handling and effects of the corona pandemic Questions and answers for members of the BTU Cottbus-Senftenberg

In dealing with the corona virus (SARS-CoV-2), the BTU Cottbus-Senftenberg is guided by the general recommendations for action of the federal government, the state and the local health authorities, and makes appropriate decisions for the BTU, with the protection of BTU employees, students and guests being the main focus.
A crisis management team has been set up at the BTU to ensure a continuous assessment of the situation. The crisis management team keeps employees and students continuously informed about current developments and decisions.

Pandemic Action Guidelines of the BTU

New informations

23th November 2021: current information on 3G verification at the workplace

Dear colleagues, Dear employees,

as already announced, the new Infection Protection Act will come into force tomorrow, bringing further challenges for classroom teaching and to ensure university operations. In the following, we will go into the most important regulations and clarify some formulations.

Verification of the 3G regulation at the place of work comes into force

As of 24.11.2021, the 3G regulation in workplaces in accordance with Section 28b (1) of the Infection Protection Act comes into force and becomes effective for all employees (employees, civil servants, trainees, etc.).

This means that the other regulations in the President's e-mail dated 19.11.2021 will also come into force for employees and supervisors.

Due to inquiries in the meantime regarding the type of approved test to be submitted to the supervisors, it is confirmed that alone

  • a PCR test, as long as the testing has not taken place more than 48 hours ago, or
  • a so-called citizen test, as far as the testing does not date back more than 24 hours are permitted.

Proof by means of self-testing in front of the supervisors or their representatives is not permitted.

Citizen testing means testing available at a public testing center with confirmation of the result in paper or electronic form.

All BTU employees are required to carry appropriate proof of 3G status in the BTU and present it to the authorized authority in the event of an inspection.

Events at the BTU with external participants

For events at the BTU whose group of participants exceeds employees and students of the BTU, it is specified with immediate effect that these events may only be held under status 2G for all participants.

Business trips

The increasing incidence of infections within Germany, but also outside of Germany, unfortunately means that business trips must also be checked for their compelling necessity and digital formats must be considered as a substitute. This means that business trips which are absolutely necessary can still be carried out. However, in view of the declared goal of continuing to enable face-to-face teaching at the BTU, reduced travel should be considered in order to avoid possible infections and quarantine periods. In this regard, we ask that you work with your supervisors to make an individual assessment in each case of intended business travel. Explicit approvals by the crisis management team are still not required.

Meetings

In order to further reduce contacts, we ask you to organize your official meetings (meetings, consultations, project meetings, etc.) via online formats if possible. The same applies to meetings with external participants.

Support for the state's vaccination campaign

The state government intends to respond to the current situation in the very short term with its own vaccination campaign, in particular through booster vaccinations at the Cottbus site as well. To this end, the employees of the BTU are called upon by the state government to participate helpfully in these campaigns. During the vaccination campaign, you would be released from your original official duties. You would be active in the areas of admission control, disinfection, checking the information and medical history forms for completeness, telephone service, looking after the vaccinated, keeping attendance lists or making appointments for second vaccinations in the case of first vaccinations. Please respond on very short notice, preferably by 11/26/2021 at the email address krisenstab+personal(at)b-tu.de, if you are interested in assisting in the state government's immunization campaign. 

Behavior in case of contact with a corona-positive tested person.  

If you have had contact with a corona-positive tested person, please immediately go into domestic isolation and discuss with your supervisors the possibility of moving work to the home environment. Please then contact your local health department for possible testing requirements or quarantine periods. In the current situation, however, it unfortunately also happens that the health offices no longer inform every contact person and thus do not issue an official quarantine order. In these cases, please still go into domestic isolation and discuss with your supervisors the relocation of work to the home environment. You must be symptom-free before resuming work in attendance, regardless of whether you have had corona yourself or have had contact with someone who has tested corona-positive. The MSGIV summarizes the regulations for returning from quarantine on the website under "Who Must Be Quarantined, When, and For How Long?": https://msgiv.brandenburg.de/msgiv/de/coronavirus/informationen-zum-neuartigen-coronavirus/

Vaccination offer in Senftenberg

We are pleased to now be able to offer you a contact point for corona vaccination in Senftenberg. The general practice of Dr. Lenke (Lilienweg 15, 01968 Senftenberg) regularly performs corona vaccinations on Mondays from 8-11 am and Thursdays from 2-6 pm without prior appointment. This Saturday (Nov. 27, 2021), those interested can likewise be vaccinated at the practice from 8 a.m.-1 p.m. This offer is open to all BTU students and employees.

Please continue to check with MVZ Dr. Braun for vaccination appointments in Cottbus. They are working to make more appointments available. https://webtermin.medatixx.de/#/f2935191-0413-4e56-bd5a-7f6e2e0d9011

Communication channels

If you have any questions about the regulations on 3G verification or home office or about ensuring teaching, you can also contact the BTU hotlines, which are still active:

Administration T +49(0)355 69 1303 krisenstab+verwaltung(at)b-tu.de

Teaching and Studies T +49(0)355 69 1302 krisenstab+studium(at)b-tu.de

(Monday to Friday, 9 am to 3 pm)

Thank you very much for your dedicated cooperation and support in keeping the BTU running. We will continue to provide you with up-to-date information. Stay healthy!

With kind regards     

Krisenstab / Crisis Management Team

krisenstab(at)b-tu.de

12th November 2021: current information of the crisis management team

Dear students, dear employees,

Due to the updated cooperation regulation for the handling of coronaviruses, which will come into effect on November 15, 2021, we would like to draw your attention to the significant changes for classroom teaching at the BTU and answer any questions that have been raised to the crisis management team.

As before, maintaining a minimum distance of 1.5 meters is an important component of hygiene rules to protect yourself and others from infection with the coronavirus. Please pay particular attention in the foyers, corridors, social rooms, the Mensa as well as other areas accessible to the public to maintain the distance to your fellow human beings and to wear the masks. Therefore, we will continue to be able to teach and work on campus.

Significant changes to the proof requirement for students and instructors

As before, each participant in a course must be vaccinated, recovered or tested and be able to provide proof of this. New is that proof of testing can no longer be self-certified via a self-test, but must be provided via a "citizen test" only. Test centers can be found on the following website: https://brandenburg-testet.de/bb-testet/de/. The German Federal Ministry of Health already informs that "citizen tests" will again be available free of charge as of next week. Please note that the required test proof must be provided twice a week for classroom events, in any case before class of the respective week. There will be no changes to the previous procedure for random checks by instructors.

Covid19 vaccination

All organizational measures can help us to continue to maintain the presence operation as well as the presence study at the university. You can also make your own contribution with a protective vaccination. If there are no medical reasons to the contrary, please get vaccinated and protect yourself and your social environment. The risk of falling ill or of a severe course of disease is many times lower for vaccinated persons than for unvaccinated persons (https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Daten/Inzidenz_Impfstatus.html).

The MVZ Dr. Braun in Cottbus (Lieberoser Straße 35-36, 03046 Cottbus) continues to offer all students and employees of the BTU uncomplicated appointments for a Covid vaccination. You can make an appointment online using this link https://webtermin.medatixx.de/#/f2935191-0413-4e56-bd5a-7f6e2e0d9011. As before, additional appointments will be released based on demand.

Please bring the following documents with you to your vaccination appointment:

  • an identification document,
  • the electronic health insurance card,
  • the vaccination card (if available),
  • the completed medical history and educational forms printed out and signed.

You must not have received any vaccination or other medical treatment within the last two weeks.

Need for contact tracking

At BTU, personal data is collected using our web app https://www.b-tu.de/kontaktnachverfolgung. It meets high data protection requirements and the contact data is only released at the request of the health department for the purpose of contact tracing. However, the identification of possible contact persons and their corresponding information in the event of contact is only possible if you agree to this and have indicated this when registering for contact tracing. For this purpose, you should have activated the "Contact directly" option in the web app:

  1. Click on the gear icon to open the settings (at the top left of the screen, if you have logged in)
  2. Click on the "Contact Direct" button (the color magenta means "active")

BTU contact tracking does not require a mobile device for app use. Visited rooms can also be tracked via your desktop PC at work, which also correctly records attendance. Information about the BTU Contact Tracking web app, including which rooms to find, whether you also need to log in to the lab, or contact tracking privacy can also be found in the Corona/General FAQs on the BTU website. If the rooms you are visiting are not yet included in the app's room list, please contact it-support(at)b-tu.de. Your room will then be added to the list as soon as possible.

A prerequisite for secure contact tracking is the responsible use of the BTU app and a correspondingly actual registration of your stays in the publicly accessible rooms of the BTU. Therefore, please be sure to use the web app regularly and help yourself and others to minimize the risk of infection.

Working at the BTU in the current situation

Strict adherence to distances and hygiene measures ensures safe working conditions at the BTU in the present situation. Nevertheless, there are currently individual situations in the professional and private environment that make special regulations necessary with regard to the agreement on work and health protection. In principle, all possibilities of the new service agreement on work from home (DV Mobile Arbeit) should first be used in order to make appropriate arrangements between employees and supervisors for individual cases.

Special cases are listed below:

1. you personally will be placed in quarantine on the basis of an order issued by the Health Department.

For the duration of the quarantine, you may not enter the BTU in accordance with your quarantine notice. As a general rule, in these cases you must perform your work duties entirely from home, irrespective of the regulations on DV Mobile Arbeit. If this is not possible for you due to any symptoms of illness, you must provide proof of your possible inability to work (sickness certificate). For this purpose, please contact your responsible family doctor. In this context, it is explicitly pointed out that even a positive Corona result does not replace a certificate of incapacity for work. Please inform your superiors as well as the crisis team (e-mail: krisenstab+personal(at)b-tu.de) immediately about the circumstance of the ordered quarantine and forward a scan of your quarantine certificate to the crisis team upon receipt. Please also inform the crisis team immediately by e-mail if you have been diagnosed with coronavirus.

2. a person living in your household is sent to quarantine

If a person living in your household (in particular a child in need of care) is sent into quarantine rather than you yourself, an appropriate arrangement must be discussed with your supervisor depending on the situation in question. In this context, it is recommended for health protection reasons to make use of the regulations of the Service Agreement Mobile Work and to transfer the work to a location outside the BTU. If the framework of the regulations of the Service Agreement Mobile Work is not sufficient in a separate individual case, the urgently required number of additional days in a mobile manner can be approved by the superior until December 31, 2021.

3. you are placed in quarantine during your already approved recreational leave.

In principle, the rule in these cases is that you must send proof of the quarantine order to the employer without delay. If, in addition, you are actually ill, you must obtain appropriate proof (sickness certificate) from your responsible family doctor and submit it to the employer. In this case, your leave will be "credited" to you.

If you are not incapacitated for work during the ordered quarantine, you must take the vacation leave as requested. If, in individual cases, you wish to interrupt the recuperation leave already started due to the ordered quarantine, this must be coordinated with the respective supervisor in the individual case. The duty to work from home will then take the place of the recuperation leave.

4. behavior in the event of symptoms typical of corona.

If you experience typical Corona symptoms (fever, cough and cold), please first perform a self-test. If the self-test is positive, please contact your local health department immediately and remain in your home environment.

If the self-test is negative, please use the possibilities offered by DV Mobile Arbeit in consultation with your supervisors in the interests of health protection.

Stay healthy!

Yours sincerely

BTU-Krisenstab / Crisis Management Team

www.b-tu.de

krisenstab(at)b-tu.de

13th October 2021: Return to contact tracking at the BTU

Dear employees, Dear students,

we hereby briefly inform you about the reintroduction of contact tracking for all students and employees at the BTU, which has been imposed on us again on the basis of the contact ordinance in effect as of today.

At BTU, the collection of personal data is done using our web app https://www.b-tu.de/kontaktnachverfolgung, which meets high data protection standards. Contact data is only released at the request of the health department for the purpose of contact tracing. In addition, however, it is still possible for the BTU's crisis team to notify you directly of possible contacts with infected persons if you so wish. To do this, it is crucial that you activate the "Contact directly" option in the web app. Follow these steps:

Click on the gear icon at the top left of the screen to open the settings. Then click on the "Contact directly" button (the color magenta means "active"):

For more information about the contact tracking app, please visit our website at https://www.b-tu.de/universitaet/praesidium/informationen-zum-coronavirus/ueber-btu-kontaktnachverfolgung. If the rooms you frequently visit are not yet included in the app's room list, please contact it-support(at)b-tu.de. We will then add your room to the list as soon as possible.

In addition, we would like to take this opportunity to draw your attention to the BTU's updated action guideline, which you can find here.

Yours sincerely

Krisenstab / Crisis Management Team

krisenstab(at)b-tu.de

Reporting Mechanism in Quarantine Cases

In the event of a quarantine case, measures must be agreed between superiors and employees to check whether and which activities can be carried out from home. All superiors should report any quarantine cases to human resources:

krisenstab+personal(at)b-tu.de (T: 0355/69-2166)

The Robert Koch Institute continuously updates the international risk areas and recommendations for action. For the latest information, please also refer to the Robert Koch Institute's website at www.rki.de.

Current information and regulations in Brandenburg in connection with the corona pandemic: Regulation on measures to contain the corona virus SARS-CoV-2 and COVID-19 in Brandenburg(German only, updated on 2 November 2021)

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