Current information on handling and effects of the corona pandemic Questions and answers for members of the BTU Cottbus-Senftenberg

In dealing with the corona virus (SARS-CoV-2), the BTU Cottbus-Senftenberg is guided by the general recommendations for action of the federal government, the state and the local health authorities, and makes appropriate decisions for the BTU, with the protection of BTU employees, students and guests being the main focus.
A crisis management team has been set up at the BTU to ensure a continuous assessment of the situation. The crisis management team keeps employees and students continuously informed about current developments and decisions.

Pandemic Action Guidelines of the BTU

New informations

12 October 2020: Information on the new SARS-COV-2 handling regulation

On October 11, 2020, the new SARS-CoV-2 regulation came into force. It is valid in Brandenburg until November 8, 2020.

Risk areas

In addition to the countries classified as risk areas by the RKI, other regions are unfortunately developing into corona hotspots. Unfortunately, this situation remains unchanged.

For the assessments of the risk areas, the assessment by the RKI is still valid. For domestic "hotspots" the current handling regulations of the state of Brandenburg apply, supplemented by possible municipal regulations. This means, for example, that commuter traffic between Berlin or Saxony and Brandenburg is still possible.

In order to minimize the corona risk potential from travel abroad (private and business) as much as possible, the crisis team continues to ask all returning persons to make their work mobile in coordination with their supervisor. Please check the necessity of your planned business trips and take advantage of virtual exchange possibilities. The coordination between superiors and employees is of particular importance in order to ensure the division's ability to work.

Regulations at BTU

In Brandenburg it has been valid since 11.10.2020 that from a 7-day incidence of 35 new infections a mouth and nose cover (MNB) must be worn in office and administration buildings. The wearing of a MNB at the BTU already follows from the current BTU pandemic treatment guideline - regardless of a 7-day incidence.

Thus, our pandemic action guideline (valid since August 8, 2020) includes all necessary measures that minimize the risk of infection while keeping us fit for work.

In summary, this means:

  • Keep a minimum distance (1.5 meters or more)
  • Wearing a mouth-nose cover in all BTU buildings
  • Wearing a mouth-nose cover wherever the minimum distance cannot be maintained (e.g. joint laboratory work)
  • Compliance with hygiene standards (washing hands regularly, coughing and sneezing into the crook of your arm)
  • Regular shock ventilation
  • Compliance with BTU's rules on changes of presence in coordination with superiors. Take advantage of the possibility of mobile working
  • Persons with symptoms of illness, in particular respiratory symptoms and fever, are not permitted to enter the BTU premises

In Brandenburg (e.g. Cottbus), the number of cases is currently rising strongly. This dynamic occurrence of infection can lead to short-term restrictions in everyday life (quarantine, daycare center closures, school closures, etc.). Our urgent appeal at this point is: please make it possible for us to find solutions together that comply with the rules and regulations by means of mobile working, which will maintain our health and at the same time our ability to operate. The coordination between superiors and employees is therefore of particular importance.

Over the past few months, we have developed our own website and a list of FAQs, which is updated continuously. Our BTU hotline will also continue to be available by telephone from Monday to Friday from 9 a.m. to 3 p.m. for all questions relating to the Corona pandemic.

BTU hotlines

Monday to Friday, 9 to 15 o'clock

Teaching and studies

T +49(0)355 69 1302

krisenstab+studium(at)b-tu.de

Infrastructure and Library

T +49(0)355 69 1306

krisenstab+infrastruktur(at)b-tu.de

Administration

T +49(0)355 69 1303

krisenstab+verwaltung(at)b-tu.de

Research

T +49(0)355 69 1304

krisenstab+forschung(at)b-tu.de

for personal (confidential) inquiries

krisenstab+personal(at)b-tu.de

Notification of SARS-CoV-2 suspected cases of infection at BTU

As a rule, BTU is informed by the public health department of positively confirmed SARS-CoV-2-infected persons who have had direct contact with BTU members at the place of work. However, in order to be able to react quickly as an employer, we ask for this confidential information both in suspected cases and in cases confirmed positive. Our colleagues in the human resources department will then take care of the next steps in coordination and individually.

Please use only the following e-mail address for this purpose: krisenstab+personal(at)b-tu.de.

In order to handle the coming autumn and winter season in good health and to remain operational as a university, each and every one of us is called upon to observe the necessary rules and to behave responsibly. Your responsible behaviour over the past few months continues to give us confidence that we will find good solutions.

It is important to find a way to ensure the protection of employees and at the same time avert another "lock-down".

Stay healthy!

Your "little" BTU crisis team

Alexander Bobusch, Christiane Hipp, Birgit Meinel, Torben Schwope

www.b-tu.de

krisenstab(at)b-tu.de

28. July 2020: Information to returning from abroad

Dear colleagues,

Summer time is travel time. Many of you enjoy or plan your well-deserved vacation. The crisis management team observes the corona infection situation abroad attentively and sometimes with concern. In addition to the countries classified as risk areas by the RKI, other regions are unfortunately developing into corona hotspots.

The BTU's alternating presence operation has proven its worth and allows it to continue to deal flexibly with new situations in the context of the pandemic. The basis of the alternating presence operation is the work from home. This maintains the ability to work at the campus locations.

In order to minimize the corona risk potential from travel activities as much as possible, the crisis management team is asking all persons returning from abroad with immediate effect to work from their home for a period of two weeks. This also applies to those returning from business trips abroad. The coordination between superiors and employees is therefore of particular importance in order to ensure the division's ability to work and to guarantee that they can work from home. Your responsible handling of the peculiarities of online operations in the last months makes me confident that you will also find good opportunities to shape your work here.

Corona tests are required if they are provided for by the responsible health authority or other federal/state regulations.

For me it is very important at the BTU to find a way of both enabling travel activities and ensuring the protection of employees. With this in mind, I wish you a restful holiday season.

Stay healthy!

Yours Christiane Hipp

Reporting Mechanism in Quarantine Cases

In the event of a quarantine case, measures must be agreed between superiors and employees to check whether and which activities can be carried out from home. All superiors should report any quarantine cases to human resources:

krisenstab+personal(at)b-tu.de (T: 0355/69-2166)

Further we are in alternating presence operation and we ask you to consider the regulations

Alternating presence operation

Dear colleagues,

we thank you for your patience, your prudence and your sense of responsibility. After two weeks of limited presence at the BTU and a favourable course of the infection in southern Brandenburg, business trips within Germany are possible from June 1st and from June 15th it is planned to extend the alternating presence throughout the BTU. The basis of this and any further steps towards normal operation is the consistent minimization of contact and the observance of protective measures towards oneself and others in order to avoid infections. This also includes wearing a mouth-nose cover in the publicly accessible areas within the BTU buildings.

In BTU-wide alternating presence operation, home office remains the first choice where meaningful work at home is possible and desirable. From June 15th onwards, all of you - in addition to teleworking - will also have the opportunity to work at BTU according to an occupancy plan that has been agreed upon in your area. Because daycare centres and schools are still open to a limited extent, the concerns of people with family responsibilities will continue to be taken into account. Supervisors are requested to draw up occupancy plans for shift work together with employees. Information on this and on local behaviour can be found in the current BTU pandemic action guidelines. You must take note of these guidelines and confirm them to your supervisor by e-mail.

apply from June 1st:

  • Necessary business trips within Germany are generally permitted according to the Business Trip Policy. Approval by the crisis management team is not required. Hygiene and protective measures must be considered. Business trip authorisations can also be issued electronically, e.g. by e-mail. These electronic approvals are to be enclosed with the accounting of the business trip.
  • Required international business trips must be approved by the superior, and approval must then be granted by the crisis management team.

As of 15 June (still) applies:

  • Principle of working from home on the basis of confidential working hours.
  • All employees have the opportunity to carry out their work at the BTU on the basis of a coordinated occupancy plan. The guidelines for action and documentation obligations must be fulfilled by every employee on site at the BTU.
  • Access to the BTU buildings will continue to be provided by the security services. Unfortunately, the ateliers and PC pools must still be closed.
  • Personal consultations and meetings will continue to take place online.
  • The BTU hotlines will remain in service.
  • The opening and services of the library will still be available.
  • Postal services will remain electronically. A decision will be made in the course of the coming week as to whether a limited physical postal service will be launched.

Further current information:

Since May 25th the Mensa on the central campus in Cottbus has reopened. Lunch and snacks are offered. Up-to-date information, including information on the other BTU sites if applicable, can be found on the Studentenwerk's homepage.

Tools for web and video conferencing have now become an integral part of our work, not only for online teaching but also for fulfilling tasks in research and administration. The IKMZ has put together an overview of the tools now available, so that you can choose the right tool for your purposes.

In order to provide practical support for compliance with the obligation to wear masks in BTU buildings, the crisis management team has ordered masks with the BTU logo. The masks are distributed centrally by the faculties and departments as needed.

The Executive Committee and the Crisis Management Team assume that these adapted conditions will enable you to achieve new flexibility in your everyday work. Before you start your well-earned summer vacation, we wish you a successful end-of-semester spurt.

Thank you very much for your great will to shape the future! We notice this every day anew and are very grateful for this.

On behalf of the entire Executive Committee, I wish you continued good health

Your

Christiane Hipp

The Robert Koch Institute continuously updates the international risk areas and recommendations for action. For the latest information, please also refer to the Robert Koch Institute's website at www.rki.de.

Current information and regulations in Brandenburg in connection with the corona pandemic: Regulation on measures to contain the corona virus SARS-CoV-2 and COVID-19 in Brandenburg (German only, updated on 20 October 2020)

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