How is the invoicing/payment of online conference fees handled?
You can submit online conference contributions in the current online mode in the same way as for invoice payment. Your supervisor will confirm the accuracy of the information by e-mail. Details of the procedure are available from the heads of the organizational units.
My supplier/service provider wants to send me PDF invoices?
Ask your supplier/service provider to send PDF invoices to finanzen at b-tu.de.
The incoming PDF invoices will be recorded in our DMS system in an audit-proof manner and then sent to you via the function mailboxes of your institutions with an accompanying e-mail. You will receive information in the accompanying mail on how to proceed.
How do I receive my invoices and how is the procedure from the home office?
Incoming paper invoices are transferred from the mailroom to the administration. There, all invoices are scanned and then handed over to you via the functional mailboxes of your facilities with an accompanying e-mail. You will receive information in the accompanying mail on how to proceed.
How is mail distributed during online operation and how do I get access to mail and incoming parcels?
Please note that during the online operation phase, you will primarily use digital means of communication (especially e-mail) for internal and external correspondence.
External mail addressed to BTU is received centrally at the post offices in Cottbus and Senftenberg. During the online operation phase, incoming mail will be sorted centrally in the post offices and mail addressed to the respective areas will be opened and scanned by specially committed employees. The scanned mail is then sent as a PDF file by e-mail to functional mailboxes in the respective departments (e.g. faculties). From there, the digital mail must be forwarded to the relevant departments.
If a scan is not readable, please contact (0355) 69-3459.
Parallel to the scanning operation, the original letter post items are taken to the mailboxes of the buildings once a week on Friday. The weekly distribution of BTU's incoming letter mail from the mailroom only serves the purpose of not creating a stockpile of paper in the mailroom or sports halls.
External outgoing mail can be deposited in the two mailboxes of the central post offices in Cottbus and Senftenberg. These will be franked and, as known, handed over to the German Post Office.
Special regulations apply for personally addressed mail according to the valid postal regulations. This mail will not be opened by persons under special obligation. Rather, the persons addressed will be informed about the receipt of the mail and informed about the possibilities of collection.
Parcels are also accepted centrally and are not opened. The respective addressees of parcels are informed about the parcel in question. In the case of urgent and perishable goods (e.g. chilled goods) a handover can be organized. The parcels are stored centrally and safely until delivery.
The internal post office exchange between BTU locations takes place twice a week on Tuesday and Thursday. This is where, among other things, book transport for the libraries is secured.
There is no messenger service or lateral distribution between the organizational units. The familiar electronic channel should be used here.