Call for Applications »Research Stays Abroad« 2022 Call closed


The call is closed. If you are still planning research stay abroad in 2022, please get in touch with the GRS. We will let you know if funds are still available. 


The funding scheme »Research Stays Abroad« enables all young researchers at BTU to apply for mobility grants in the context of their doctoral or postdoctoral research project. You can obtain financial support to conduct a research stay abroad of 2 to 12 weeks at an outstanding university and other research institutes. Networking with the scientific community will contribute at the same time to position BTU as a research-oriented university in Brandenburg. The main objective of a »Research Stay Abroad« is obtaining a further qualification in an early stage of the research project resulting in a substantial output (e.g., peer-reviewed publications, preparation of joint research projects, obtaining knowledge about new research methods). This objective will be achieved by promoting cooperation between young researchers of the BTU and researchers of the partner institutes.


Young researchers from every department may apply for a mobility grant, regardless of their respective status (i.e., academic assistants employed at BTU, or enrolled doctoral/Ph.D. students). The GRS supports the active participation of young researchers in research activities that constitute an additional qualification in the context of their research project (see also »Deliverables«).

Review criteria
  • Quality of your application documents (if your application is not complete, the GRS will not process it)
  • Profile of the research institute (scientific excellence)
  • The relevance of the research stay for the own doctoral or postdoctoral research project (to be also presented for non-experts in the application)
  • Contribution to networking research strategies (added-value for BTU’s research strategy; sustainability of the activity regarding publications, joint projects, etc.)

Which activities are not eligible for funding?

  • Field research in the context of the doctoral or postdoctoral research project (this does not constitute an additional qualification)
  • Research stays that do not include active participation and a substantial output (e.g., preparatory meetings to establish cooperation, merely exchanges between cooperation partners, teaching activities at partner universities)
  • The GRS doesn’t support research stays in Germany
  • If you’re an international Ph.D./doctoral student or postdoctoral researcher, please note that the GRS doesn’t support research stays in your home country.
Application, deadlines and amount of the grant

You have to submit your application documents either in German or English if you submit documents in any other language, you are expected to provide a convenience translation (i.e., rough translation by yourself).

Application documents:

  • Application form
  • Curriculum Vitae including a list of publications (last three years)
  • Short approval by your supervisor (doctoral & PhD candidates) or faculty dean (postdoctoral researchers) (e.g., printed copy of the email)
  • Invitation to the research institute

Please submit your complete application in a single PDF file via email until the respective deadline to research-mobilitygrant(at)

You can submit your application until the following deadline:

  • January 19, 2022
  • May 25, 2022

Please note that the GRS won’t accept applications that are not submitted accordingly in a single PDF file. Furthermore, we kindly ask you to fill out the application form on your computer and scan it subsequently. Be kindly informed that we won’t accept handwritten or photographed applications forms.

Mobility Grant:

  • As a basic principle mobility grants are awarded under the usual reserve concerning the university’s budget.
  • The Conference Travel Grant covers travel expenses up to the country-specific travel allowances specified by the German Academic Exchange Service (DAAD).
  • If you have to pay for accommodation, the GRS can support your costs up to 150 EUR/week.
  • Fees (e.g., to participate in specific workshops) can be funded up to 50 % if the GRS has sufficient funds at its disposal. The selection committee will decide on the amount of financial support for fees.
  • If you also have other sources to finance your activity, they will be offset against the financial support by the GRS.
  • In case the lump sums for travel expenses, accommodation and conference fees mentioned above exceed the costs of your activity the amount of your mobility grant will be reduced accordingly. In this instance, the Conference Travel Grant can only cover the actual costs.

The sustainability of the projects will be secured among other things by publications and joint research projects. Applicants shall explain the output of their research stay. After their return, successful candidates have to provide appropriate proof.

How does success look like?

  • Obtaining knowledge about new methods: Successful candidates (usually doctoral or Ph.D. students) can participate in specific workshops or post-graduate qualification programmes, which aim at obtaining knowledge about new methods in the context of their research project.
  • Publications: Successful candidates have to proof that their publications have been supported by the GRS (i.e., in the acknowledgments). Only peer-reviewed publications will be taken into consideration, for instance in nationally and internationally distinguished journals or edited volumes.
  • Individual research grant proposals: The GRS expects that successful candidates take advantage of the opportunity to prepare research proposals to be submitted to the German Research Foundation (DFG) or EU (e.g., Marie Skłodowska-Curie actions), Alexander von Humboldt-Foundation (e.g., research grant for stays abroad) and other funding institutions.
  • Joint research grant proposals: Successful candidates can contribute with their research stay abroad to promote networking and exchange by preparing joint research proposals together with university and other research institutes.

After receiving your application, the GRS management office will make the first check for completeness. If your application is complete, you will receive a short confirmation from the GRS. Subsequently, the application will be reviewed internally by the GRS management, who will approve the projects. Shortlisted candidates will be informed in due time.


Information for Employees of BTU

If you are an employee of BTU, you have to claim the reimbursement of your business travel via your chair or department. There is an official procedure for business travel, and you may ask the secretary at your chair or department for further information. After the reimbursement of your business travel, the HR Department will send you a final balance sheet of the costs. It’s a white sheet called »Reisekostenbeleg« in German.

Please send us the final balance sheet as scanned copy together with your abstract or conference paper via email: research-mobilitygrant(at)

The GRS will make an internal payment of the mobility grant to your chair’s or department’s account. 

Information for Students (PhD) at BTU

Important information for reimbursements during the emergency presence period:

Please submit all documents in a single PDF file via email (research-mobilitygrant(at) If we don't receive your documents in a single PDF file we won't process them. Furthermore, you have to submit all required documents:

  • Final Reimbursement Form Mobility Grant; please fill in on your computer, print it and sign it
  • Receipts and invoices (train, flight, boarding passes, hotel, conference fee, etc.)
  • Copies of bank statements or credit card bills that specify the payment of your expenses (no print-outs from your online-banking service, only official bank statements or credit card bills with account/card holder and account/card number)

The following procedure applies when the emergency is over:

If you are not employed at BTU but enrolled as PhD or doctoral student, then the GRS will transfer the mobility grant directly to your account after your return. You have to provide the required documents either in person or send them by postal mail. Documents sent to us by email won’t be accepted.  

Please submit only complete documents:

  • Final Reimbursement Form Mobility Grant; please fill in on your computer, print it and sign it
  • Original receipts and invoices (train, flight, boarding passes, hotel, conference fee, etc.)*
  • Copies of bank statements or credit card bills that specify the payment of your expenses (no print-outs from your online-banking service, only official bank statements or credit card bills with account/card holder and account/card number)

*You have to provide only receipts like travel expenses, accommodation and registration fee. You have to provide original invoices and receipts that are issued to your private address. Documents should not specify the VAT ID of the BTU.

Please request an appointment by email: research-mobilitygrant(at)

Alternatively, you can send the documents by postal mail. Nevertheless, we are not responsible for the delivery of the items, and we will not send you a confirmation of receipt. Send the documents to:

BTU Cottbus-Senftenberg
Graduate Research School
Postfach 101344
03013 Cottbus

Also, we need you to send us your abstract or full paper by email: research-mobilitygrant(at)