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LEONARDO-Büro Brandenburg

Procedure

your Erasmus+ application

Before the start of the internship:

ApplicationLEONARDO Office
Register and apply via Placement Online
  • Without an internship placement: Submit your application no earlier than 6 months before the planned start date of the internship.
  • With an internship placement: Submit your application no later than 2 months before the planned start date of the internship.
  • Please send us an email if you have received a short-notice internship offer.
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Set 1 (Step 1) Upload documentsLEONARDO Office will only process your application after you have uploaded the complete Set 1 (Step 1)
Find out about residence rights and a visa in the destination country-
Upload "Ex-Ante" and "BdH" documents LEONARDO Office checks the accuracy of the two forms and sends the "Declaration of Insurance Cover" and "Declaration of Honour" to the application if you get funded 
Make sure you have sufficient insurance cover (health, liability, accident insurance). The internship organisation can take over the insurance 
Upload "Insurance declaration" and "Declaration on honour" no later than 1 month before the start of the internshipLEONARDO Office checks that the two forms are correct and prepares the contract documents if you get funded  (Grant Agreement, Learning Agreement and Start of Tranieeship). 
Sign the Grant Agreement yourself. Sign the Learning Agreement yourself and obtain the signatures of the university and the internship organisation. Upload the agreements to the portal before the start of the internship.Once all signatures have been obtained from you, the LEONARDO Office will sign the Grant Agreement and the Learning Agreement and upload these documents to Placement Online.

Important: The university will only sign the Learning Agreement upon presentation of the BdH (you already have the signed BdH).

At the start of the internship:

ApplicationsLEONARDO Office
On the first working day - have the "Start of Traineeship" document signed and upload it to the Placement Online platformAs soon as this step is completed, the 1st instalment will be paid to you. This can take up to 7 working days
-LEONARDO Office sends out the invitation to the "1st Monitoring" internship survey
Answer the questions about the "1st monitoring" in Placement OnlineLEONARDO Office analyses the 1st monitoring
-LEONARDO Office sends out the invitation to the "2nd Monitoring" internship survey
Answer the questions about the "2nd monitoring" in Placement OnlineLEONARDO Office analyses the 2nd monitoring


At the end of the internship:

ApplicationLEONARDO Office
-LEONARDO Office sends the mail with the information about the final documents (final report, form "Traineeship Certificate" and EU-Survey)
On the last working day - have the "Traineeship Certificate" document signed and upload the signed document with the self-written experience report to the Placement Online platform. You will also receive an e-mail with an invitation link to the EU survey. The final documents must be completed in full no later than one month after the end of the internship.LEONARDO Office checks the accuracy of the final documents

As soon as the final documents have been checked, the 2ndinstallment will be paid to you. This can take up to 7 working days

Documents submitted too late may result in the application being rejected or, at a later stage, in the payment amount being reduced