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LEONARDO-Büro Brandenburg

Procedure

your Erasmus+ application

Before the start of the internship:

ApplicationLEONARDO-Office
Register and apply via the Portal Placement Online
  • Applications with or without an internship placement can be submitted no earlier than 6 months before the planned start of the internship.
  • Applications with an internship placement must be submitted no later than 2 months before the planned start of the internship.
  • Please send us an email if you have received a short-notice internship offer.
 
Set 1 (Step 1) Upload documents to the portal Placement Online.LEONARDO-Office will only process your application after you have uploaded the complete Set 1 (Step 1).
 As soon as the LEONARDO-Office has checked Set 1, you can upload the completed and signed “Ex-Ante” and “University Confirmation” forms to the portal.
After receiving confirmation of your internship placement, have the forms “Ex-Ante” and “University Confirmation” completed and signed, and then upload the documents to the portal Placement Online.LEONARDO-Office checks the accuracy of the two forms and sends the Documents of Set 2 (Step 2) to the application if you get funded.
Upload "Insurance declaration" and "Declaration on honour" no later than 1 month before the start of the internship.LEONARDO-Office checks that the two forms are correct and send the contract documents if you get funded  (Grant Agreement, Learning Agreement and Start of Tranieeship) via mail. 
1. Sign the Learning Agreement yourself and obtain the signatures from your home university and the internship provider. 2. Once the Learning Agreement is fully signed, please print and sign the Grant Agreement. 3. All contract documents must be signed and uploaded to the portal Placement Online. before the start of the internship.Once all signatures have been obtained from you, the LEONARDO-Office will sign the Grant Agreement and the Learning Agreement and upload these documents to Placement Online.

Important: 

  1. The university will only sign the Learning Agreement upon presentation of the University Confirmation (you already have the signed the University Confirmation).
  2. Documents submitted too late may result in the application being rejected or, at a later stage, in the payment amount being reduced.
  3. Find out about the entry and residence requirements, as well as visa requirements, in your destination country.

At the start of the internship:

ApplicationsLEONARDO-Office
On the first day of the internship - have the "Start of Traineeship" document signed and upload it to the Portal Placement Online.As soon as this step is completed, the 1st instalment will be paid to you. This can take up to 7 working days.
 LEONARDO-Office sends out the invitation to the "1st Monitoring" internship survey.
Answer the questions about the "1st monitoring" in Placement Online.LEONARDO-Office analyses the 1st monitoring.
 LEONARDO-Office sends out the invitation to the "2nd Monitoring" internship survey.
Answer the questions about the "2nd monitoring" in Placement Online.LEONARDO-Office analyses the 2nd monitoring.


At the end of the internship:

ApplicationLEONARDO-Office
 LEONARDO-Office sends the mail with the information about the final documents (final report, form "Traineeship Certificate" and EU-Survey).
It would be beneficial to obtain a qualified internship or employment certificate from your host organisation at the end of your internship. Please remember to have your internship recorded in your Diploma Supplement. 
On the last working day - have the "Traineeship Certificate" document signed and upload the signed document with the self-written experience report to the Portal Placement Online. You will also receive an e-mail with an invitation link to the EU survey. The final documents must be completed in full no later than one month after the end of the internship.LEONARDO-Office checks the accuracy of the final documents.
As soon as the final documents have been checked, the 2nd installment will be paid to you. This can take up to 7 working days.