BTU overview
LEONARDO-Büro Brandenburg

Procedure

your Erasmus+ application

Before the start of the internship:
Approx. 3 months before the planned start of the internship

Application LEONARDO Office
Register and apply via Placement Online-
Set 1 (Step 1) Upload documents LEONARDO Office will only process your application after you have uploaded the complete Set 1 (Step 1)
Find a suitable internship-
Start looking for accommodation on your own-
Find out about residence rights and a visa in the destination country-
-LEONARDO Office will send you the two forms "Confirmation of University" (BdH) and "Ex-Ante". The forms must be signed and completed in full by your university and internship organisation
Upload "Ex-Ante" and "BdH" documents LEONARDO Office checks the accuracy of the two forms and sends the "Declaration of Insurance Cover" and "Declaration of Honour" to the application if you get funded 
Make sure you have sufficient insurance cover (health, liability, accident insurance). The internship organisation can take over the insurance-
Upload "Insurance declaration" and "Declaration on honour"LEONARDO Office checks that the two forms are correct and prepares the contract documents if you get funded  (Grant Agreement, Learning Agreement and Start of Tranieeship). Provide the documents approx. one month before the start of the internship
Sign the Grant Agreement yourself. Sign the Learning Agreement yourself and obtain the signatures of the university and the internship organisationOnce all signatures have been obtained from you, the LEONARDO Office will sign the Grant Agreement and the Learning Agreement

Important: The university will only sign the Learning Agreement upon presentation of the BdH (you already have the signed BdH).

At the start of the internship:

ApplicationsLEONARDO Office
On the first working day - have the "Start of Traineeship" document signed and upload it to the Placement Online platformAs soon as this step is completed, the 1st instalment will be paid to you. This can take up to 7 working days
-LEONARDO Office sends out the invitation to the "1st Monitoring" internship survey
Answer the questions about the "1st monitoring" in Placement OnlineLEONARDO Office analyses the 1st monitoring
-LEONARDO Office sends out the invitation to the "2nd Monitoring" internship survey
Answer the questions about the "2nd monitoring" in Placement OnlineLEONARDO Office analyses the 2nd monitoring


At the end of the internship:

ApplicationLEONARDO Office
-LEONARDO Office sends the mail with the information about the final documents (final report, form "Traineeship Certificate" and EU-Survey)
On the last working day - have the "Traineeship Certificate" document signed and upload the signed document with the self-written experience report to the Placement Online platform. You will also receive an e-mail with an invitation link to the EU surveyLEONARDO Office checks the accuracy of the final documents

As soon as the final documents have been checked, the 2nd installment will be paid to you. This can take up to 7 working days