Information about application forms
The application documents and forms have to be filled in utilising a PC. Handwritten application documents and forms will not be handled. Please make also sure your documents are complete and signed. When uploading your application documents in Placement Online, it is not necessary, that you have found an internship already. Please apply four months before the planned beginning of your internship.
Set 1:
- Signed CV written in German or English (2 pages max.).
- Letter of motivation written in German or English, about half a page long. It should show the reasons for applying for an internship abroad, for the choice of the country, what you expect from your internship, desired achievements as well as job-related goals.
- Transcript of Records.
- Current confirmation of enrolment, that encompasses the duration of the internship.
Once you got a traineeship, please upload Set 2 (at least three months before the start of the traineeship).
Set 2:
The documents for Set 2 will be sent to you once Set 1 is complete.
- Form: confirmation of the host institution/ex-ante
Please send this document to your host institution for them to complete, sign and stamp it. After they have returned the form to you please check if it is complete (all fields have to be filled out), if it corresponds with your arrangement and, if necessary, resolve any discrepancies in consultation with them. Please also verify the specifications concerning your insurance as you are required to take out all insurances not proved by your institution. Make sure that the form is signed by the responsible person of the host company. - Form: confirmation of your university
Academic referral (letter of recommendation from a professor/lecturer at your home university). This letter is required if you are planning an internship outside the EU. The letter of reference should contain a statement about your academic achievements, e.g. in courses, presentations, examinations, etc., an assessment of your personality, your general personal suitability for an internship abroad and, if applicable, further recommendations (e.g. social commitment, active interests outside your field of study, etc.).
If you want to do an internship in the 27 EU countries or North Macedonia, Serbia, Iceland, Liechtenstein, Norway, Turkey, the reference letter is not required.
These forms have to be uploaded in Placement Online (at least three months before the start of your traineeship).
Declaration of Insurance Coverage:
- After you have received the confirmation of the host institution/ex-ante from your company please verify whether (and if yes in which form) your institution covers for your insurance. You can then check our information under Preparation/Insurance which insurances will remain for you to take care of.
After you have received the final acceptance for a grant from us, please fill out the form Declaration of Insurance Coverage and upload the document in Placement Online.