Conferencing Systems Stand: 27.03.2026

What do I do if I can't connect to the video conference?

• This is probably due to an excessive load on the system. If possible, use other communication channels such as e-mail, telephone, chat or forum to establish contact with the video conference participants and clarify the situation.
• Alternatively, you could provide the content to be discussed elsewhere (e.g., as a recorded video) and reschedule the discussion for a later time.

What do I do if my microphone and/or camera are not working?

• General:
  • check in the control panel whether the microphone/camera are active
• Windows 11:
  • in the Windows settings under "Privacy" release the app permissions for camera and microphone

What do I do in case of poor sound quality or feedback?

• As an active speaker, always use headphones, or even better, a headset!
• First check your audio settings via Meeting → Audio Setup Wizard.
• All participants should switch their microphones to silent when they are not speaking.

What do I do if the transmission falters?

• Turn off your camera if possible. The less data that needs to be transmitted, the better the quality should be.
• Try using a different web browser - some systems work better with certain web browsers.
• Do not use a VPN connection during the video conference.

• If possible, use a headset; at least headphones or a special conference speaker with microphone and echo-canceling function.
• Before the video conference, check that the video camera (WebCam) and microphone are working correctly. If necessary, the appropriate options must be set in the system settings of your notebook/PC, e.g. enabling of the camera and microphone must be activated in the browser or in the application.
• As a rule, no VPN should be used during the video conference.
• Please take into account that not all students may have sufficient bandwidth.
• In case of problems with the transmission, it is recommended to switch off the video cameras if necessary or to activate the microphone only when speaking.
• If you want your video image to be easily recognizable, do not position your camera against light sources (e.g. opposite the window).

Just as with face-to-face teaching and learning, (the) rules of respectful interaction are needed in the digital space. In a nutshell, here are some tips for your video-based, synchronous online teaching using services such as BigBlueButton or WebEx:

• Familiarize yourself with the digital service in question before the event begins. Log in at least 5 min. before the start of the event.
• Advise your participants if you are recording the event and be sure to obtain consent.
• Enter your name in the format [first name last name] when joining a digital course.
• Deposit (in Webex) a profile picture of yourself (that would be nice!) or another icon picture. This will appear once your camera is turned off.
• Unless there are special reasons (system overload, technical problems, etc.), always turn on your camera in online events.
• When setting up your teaching and learning space, make sure the background is as neutral as possible.
• You turn your microphone on when you are speaking, but off when you are not. This will help avoid distracting feedback. Use a headset if possible.

(borrowed from TU Dresden (November 3, 2020). Digital Etiquette)

We have compiled the tutorial "Recording of Online Courses" (German) for you, in which the recording of your course content in the video conferencing systems "Cisco WebEx" and "BigBlueButton" as well as the browser-based tool "Opencast Studio" is shown step by step. This way you are well prepared for recording in synchronous as well as asynchronous teaching settings.

We would also like to refer you to the sample form for the declaration of consent (German) for the production and publication of recordings of online teaching events, if you plan to record students with their image and spoken contributions during live events.